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A Hui Hou! We are sad to see your Falcon go, but we are here to ensure your transition to your next duty station or school is as seamless as possible. Please follow the phases below to officially withdraw your student.
1️⃣ Phase 1: Initiate the Withdrawal (10 Days Prior)
1️⃣ Phase 1: Initiate the Withdrawal (10 Days Prior)
Parents or legal guardians must visit the Hickam Elementary front office in person to initiate the official withdrawal process. This should be done at least 10 days prior to the student's last day of attendance.
Note: Completing a general "Student Survey" does not constitute an official withdrawal. You must complete the formal withdrawal paperwork at the front desk.
2️⃣ Phase 2: Clear Lunch & Digital Accounts
2️⃣ Phase 2: Clear Lunch & Digital Accounts
Before leaving, you must settle and close out your student's digital accounts to prevent future charges.
Log into your account at EZSchoolPay.com and cancel any recurring automatic payments.
Submit a lunch refund request form to the front office.
✉️ Summer Refund Notice: PCSing off-island before the end of the school year? You must provide a self-addressed stamped envelope with your 4th-quarter refund request so the district can mail your refund check to your forwarding address!
3️⃣ Phase 3: Receiving Your Packet & Next Steps
3️⃣ Phase 3: Receiving Your Packet & Next Steps
Once all school property is returned and library/lunch accounts are cleared, the registrar will finalize your withdrawal.
Moving to a Hawaii DOE School: You will be given a sealed withdrawal packet containing a Certificate of Release, Form 14 (Health Record), and the most recent Report Card to hand-carry to the new school.
Moving to the Mainland or Private School: Official records will not be handed to you. They will be sent directly via fax or email upon an official records request from your child's receiving school.
⚠️ State Truancy & Notice of Enrollment (NOE) Rules
⚠️ State Truancy & Notice of Enrollment (NOE) Rules
By Hawaii state law, if Hickam Elementary does not receive a Notice of Enrollment (NOE) from your child's next school within 30 days of withdrawal, the student will be legally counted as truant.
Military Families: If your next school is currently unknown due to a PCS, you must provide your permanent duty station, installation, and unit to our front office before leaving.
⚖️ Special Withdrawal Processes (Homeschooling & Alternative Ed)
⚖️ Special Withdrawal Processes (Homeschooling & Alternative Ed)
If you are withdrawing your child to transition to a homeschool program or alternative education, additional legal documentation is required:
Form 4140: Parents must complete and submit an official Exception to Compulsory Education (Form 4140).
Annual Requirements: Homeschooling families are required to submit an annual progress report to the principal.
State Testing:Homeschooled students are still mandated by the state to participate in standardized testing at specific grade levels.
Please speak directly with our registrar to receive the proper Exception to Compulsory Education paperwork.
Contact Us
Contact Us
For any questions regarding student withdrawal or the transfer of student records, please do not hesitate to contact our Main Office.
Hickam Elementary School Main Office
Phone: (808) 307-4600
Fax: (808) 421-4157
Student Records Inquiries: g-209-registration@k12.hi.us
We wish your family the best in your next endeavor!
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